Inventory Item Details - General
Refer to the following table for information about the fields on the General tab in Inventory Item Details.
| DCS Name | The user-friendly name for the DCS Code. |
| Vendor Name | The user-friendly name for the Vendor Code. |
| Description 3, 4 | Additional Description fields for items. Can be used to store additional descriptive information. |
| Department | The first tier in the full department code, typically used for the broadest classification. |
| Class | The second tier in the full DCS Code, typically used to assign merchandise within each department to a narrower category or class. |
| Subclass | The third segment of the DCS Code. |
| Inventory Type | The Inventory Type field indicates the item is a one of several types of "special" items. The Inventory Type field can have one of the following values: Package Item: A package is a group of two or more individual items priced as a single inventory item. A customer can buy any of the packaged items individually or in different sizes, colors, or styles, but still receive the package price when the items are all purchased together as a package. Packages are ideal when you want to offer grouped components at a discount, but also want to give customers the option to buy one or more of the items individually. Kit Item: Like a package, a kit item groups together two or more individual items for sale. Unlike a package, a kit must be preassembled before it can be sold and a kit item is a real inventory item, with its own Cost, Price and Quantity. When a kit is assembled, Prism creates adjustment memos and deducts the items within the kit from inventory. The affected quantities are no longer available for individual sale unless the kit is broken. Component item choices or substitution of items is not allowed for Kit items. Gift Card - Prepaid: Prepaid Gift Cards are typically purchased from a third-party vendor (e.g., Givex) with the cards preloaded with a specific value (e.g., $20, $50, $100). The retailer will add a new Inventory item for each denomination of gift card, with the Inventory Type field set to Gift Card - Prepaid. The retailer has already paid for these cards, so the cards will have a defined Price in Inventory based on the card's value. The Cost will be $0.00. Typically, you would create only one item of "Stored Value" type, but you would create as many items of "Pre-Paid" type as you have of different denominations. Gift Card - Stored Value: Stored Value Gift Cards may be issued by the retailers themselves or by a third-party vendor. The Price and Cost in Inventory are set to 0.00. When one of the cards is sold at POS, the activation process loads the card with the specified value. These cards can also be "reloaded" to add value. Gift Certificate: A gift certificate is a form of store credit that can be used to purchase merchandise at some future date. When a customer buys a gift certificate, there is no net sale. The customer pays the amount of the certificate in one currency (such as cash) and receives the same amount as change in the form of a gift certificate. Gift Card - Centrals: Central Gift Cards are gift cards that are used in a Centrals server environment. When Central Gift Cards are enabled, activate/redeem/add value/check balance are all run through the Centrals server. |
| Serial Type | The Serial Type field indicate whether a serial number item uses full control or partial control. Full control requires entry of a number; partial make entry of a number optional. |
| Lot Type | The Lot Type field indicate whether a lot number item uses full control or partial control. Full control requires entry of a number; partial make entry of a number optional. |
| Qty Decimals | If selected, the item uses quantity decimals. This is common for items that are sold by the case or carton and by individual units. If you select the Qty Decimals check box, then you should also enter a Qty per Case value in Inventory. |
| Max Discount % | Each item's Max Disc % determines the maximum discount percentage that can be applied to an item. By default, new items have a Max Disc % of 100, meaning that the entire price can be discounted. Note: If a promotion calls for a discount greater than an item's Max Disc %, the discount amount for the promotion will be adjusted to the Max Disc %. |
| Tax Code | The tax code (e.g. TAXABLE, EXEMPT, etc.) for the item. The tax area and the tax area determine the tax percentage applied to the item. |
| Regional Inventory | If selected, indicates the item is a "regional inventory" item and subject to management by the "Master Subsidiary." See the Regional Inventory topic for more information. |
| Non-Inventory | If selected, it indicates the item does not have a physical on-hand quantity. This field enables retailers to add things like gift-wrapping or repairs as line items with a defined price but with no on-hand quantity. |
| Enforce Original Price Tax | If enabled, the tax amount for the item is calculated based on the original price (price before discounts). If disabled, the tax amount for the item is calculated based on the discounted price. Default=Disabled, meaning item tax amount is calculated based on the discounted price. |
| Skip Committed | This flag is related to the Availability Checking preferences in Admin Console > Node Preferences > System > Documents: Availability Checking. If enabled, the item's quantities are not checked at POS. If disabled, the item's quantities are checked at POS for those document types selected in Node Preferences > System > Documents. |
Sample Inventory > Item Details > General tab:
