Prism Users Guide - Chapter 2. Basics
2.5 Store Assignments

To create a transaction at a store, the store must be assigned to that employee's record. In Prism's Employee module, you can easily modify an employee's store assignments.
You can assign an employee to multiple stores. The employee will be able to create transactions at each store selected. To select all the stores for a subsidiary, click the All Stores link. The link is a toggle that will check/uncheck all a Sub's stores when clicked.
An employee's Store Assignments take precedence over permissions. For example, an employee may have permission to change stores on a document, but only to one of those stores included in the employee's Store Assignments.
System Admin Checkbox in Employee Record

• If the System Admin checkbox is selected, the employee can create sales documents for other stores (stores not included in Store Assignments).
• If the System Admin checkbox is not selected (default), the employee can only create documents for stores included in the employee's Store Assignments.

To set employee store assignments:

1. Navigate to Store Operations > Employees > Employee Mgmt.
2. Search for the employee and display the employee record.
3. Click the Stores tab.
4. Select the check box for each store to assign the store to the current employee.
5. Save the changes.

2.5.1 Home Store field
The Home Store field is used for reference and reporting purposes only. For example, although an employee may be assigned to multiple stores (for contingency purposes) using the Store Assignment button, in practice, the employee usually works at one primary store. By assigning a Home Store to employees, you can sort employee records by the Home Store field to view all employees by store, or filter employee records to show only employees assigned to a certain Home Store. Note: Only stores to which the employee is currently assigned are available for selection in the Home Store field. Click the drop-down in the Home Store field to display a list of the stores assigned to the employee. Select the desired store to be the Home Store and save the changes.
2.5.2 Restrictions on adding Stores based on Store Assignments
The ability to add a new store is controlled by the "Admin Console - Create Store" permission. Remember that Store Assignments for Employees take precedence over permissions. In practical terms, this means an employee may have the "Create Store" permission and be able to create a new store; however, that employee may not be able to see the store just created unless the employee's Store Assignments have the entire Subsidiary selected or the user is a sysadmin user. Sysadmin users can see all newly created store.
If the employee's Store Assignments has the Subsidiary selected, any new stores added are automatically added to the visible Stores list. If the employee only has individual stores within a subsidiary selected, then each store must be enabled to become visible.