Updated: November 11, 2020 12:30pm

Discounts

Users can apply a variety of discounts at POS. The following table lists the types of discounts that can be applied:

Discount Type Description
Transaction Applied to the transaction subtotal. If the transaction includes both sale and order items, you can apply a separate transaction to each. You can discount the transaction by a certain percentage or by a certain amount. A transaction discount can optionally be spread across the items on the document. Spreading a discount distributes the transaction discount amount among the individual items.
Item Applied to individual items on the transaction. Enter item-level discounts via the Item Details dialog. You can discount an item by a certain percentage, a certain amount, or set a specific Price for the item. Select a Discount Reason. See Chapter 5. Item Details (Item Discounts)
Customer If a customer has a Discount % assigned in the customer record, then when the customer is entered on the transaction, a prompt is displayed, asking if the customer's assigned discount should be applied.  Customer discounts are applied to the individual items on the transaction. If a customer discount is applied, you can view the discount details by going to Item Details > Discounts and click the Show Discounts button.
Promotions How promotion discounts are applied depends on your Prism preference settings. By default, when promotions are enabled the promotions will be applied automatically; however, if the preference "Manually Apply Promotions" is selected, then the user must apply the discount manually via the Options button on the transaction form. Whether the promotion discount is applied automatically or manually, you can view discount details in Item Details > Discounts. Click the Show Discount button.
Price Levels

You can set up a special price level with discount prices and then apply the price level on the transaction or item level. The item price(s) will be changed to the price defined in the new price level. An important consideration with this method is the price change is technically not a discount, meaning you won't be able to use the Show Discount button to view the discount amount and percentage. See the Price Levels topic for more information.

Sample Item Details - Discounts

Sample item discounts

Discount Preferences

Discount-related preferences are found in the Transactions > Discounts area in Prism preferences. The General area has preferences for rounding discounts and accumulated discounts. The Item Discount Settings area has preferences for editing item discounts.

Preference Description
Default Discount Type This preference controls which type of discount is selected by default: Amount, Percentage, or Price. For example, if your business only gives percentage discounts, you can set this preference to "Percentage".
Show One Item Discount Option  If selected, the user can choose a discount type. Select the check box and then select the desired discount type.
Show Reason Prompt If selected, when a user edits an item's discount, then a prompt is automatically displayed for selecting a reason. Note: Discount Reasons are defined in Preferences > Transactions > Reasons and Notes.


Preferences & Settings > Transactions > Discounts

Discount preferences

 Editing Discounts In-Line

Users can edit the Discount $ or Discount % directly from the main transaction form. To edit the item discount, click in the Discount field. Select the desired discount type from the menu (You can set a default discount type in Prism Preferences > Transactions > Discounts).

  1. Select an item in the item grid and then click the Discount Button    
  2. Select a discount option. Type the discount amount or percentage. Press or tap the checkmark to apply the discount.    
  3. If the "Show Discount Reason" preference is selected, then users must select a discount reason.    
  4. The entered discount is applied. Complete the rest of the transaction.    

Item Details > Discounts

The Item Details screen includes a discounts tab where users can view/add/edit discounts.

  1. Select an item on the transaction. Click the Discounts button.     
  2. The Item Details screen opens to the Discounts tab.    
  3. To enter a discount percentage, enter the value (e.g. 10) in the text box and then tap or click the Discount % button. Alternatively, you can enter a discount amount or a specific price.     
  4. Select a Discount Reason.    
  5. Click the Apply button.    
  6. If using accumulated discounts, you can enter additional item discounts in the same manner.     
  7. Click the Show Discount button to view the discount(s). Click Cancel to exit the dialog.    


Show Discount Button
When a user selects the Show Discounts button, the discounts applied to the item or transaction are displayed. Users with the required permission can remove individual discounts as needed.

Sorting Discounts
When multiple discounts are being applied, Prism will apply three levels of sorting:

  • The first level sorts discounts by the "Spread" flag.: 1 - Non-Spread, 2 - Spread
  • The second level sorts discounts according to the source of the discount: 1 - Price Level, 2 - Customer, 3 - Manual, 4 - Promotion
  • The third level of sorting is by order of operation (time discount was applied)

Discount Reasons
When a user applies a discount at POS, the user must select a reason. In Prism, Node Preferences > System > Reasons and Notes, users can work with the reasons copied during initialization and define additional reasons, if needed. In Prism, if the Reason Required checkbox is selected in Prism preferences, when a user applies an item or a transaction discount, the user must select a discount reason. If the Reason Required checkbox is not selected, the reason is optional.

Sample Discount Reasons:

Discount reason preferences
Manual Flag
The Manual flag on Discount Reasons that controls whether employees can manually select reason at POS. Only reasons that have the "Manual" flag selected in preferences can be selected manually at POS by users. If the reason does not have the Manual flag selected in preferences, then it can only be assigned by the program (automatically) as part of a POS event. This feature is especially useful when retailers use different reasons for discounts applied manually versus those applied automatically. For example, retailers may have special Discount Reasons that are applied by a customer loyalty plugin. The preference prevents automated reasons from being accidentally chosen at POS. By default, the Manual checkbox is selected for all Discount Reasons. Clear the checkbox as needed for any reasons that should only be applied automatically.

Multiple Discounts and Reasons (Accumulated Discounts)
When using the Accumulated Discounting feature in RP Prism, users can assign multiple discounts at either the item level or the transaction level. Users assign a Discount Reason to each individual discount. The same reason can be used for multiple reasons (see illustration below).  When multiple discounts are applied, when viewing the consolidated discount info for the transaction, "Multi" will be displayed as the Discount Reason.
 
Replication of Discount Reasons between RP Prism and RIL
When transaction with multiple discounts are sent to Retail Pro Integration Layer (RIL), the Discount Reason field at the item level will also display "Multi." There is not a specific "Discount Reason" field at the transaction level in RP 9, so if the discount is not spread, there will be no indication that the transaction had multiple discounts applied.

Editing Discount Reasons in RIL
If you edit a discount reason in RIL, the new reason will be replicated to Prism during day-to-day replication; however, any existing transactions will retain the old reason.

Security for Discounts

Permissions Descriptions
POS - Remove Discounts  Only users who belong to a group assigned the Remove Discounts permission will be able to use the Remove Discounts button to remove a discount.
POS - Show Discounts You can view accumulated discounts using the Show Discounts button. This button is available in the Item Details dialog (for viewing accumulated item discounts) and in the Transaction Details dialog (for viewing accumulated spread discounts).

Alerting User when Max Discount Reached
When the item's max discount is reached, a flag is displayed next to the discount percentage. If the user sees the word "Max" in red beside the discount, the user can assume that the discount has reached its maximum amount and part of a discount may not have been applied. Associates can see the flag and quickly understand why some part of a discount was not applied. There are many ways that the maximum discount for an item can be reached: Item Max Discount, Customer Max Discount, or Employee Max Discount. Note: The max discount value can be based on either the Max Discount % or Max Accumulated Discount % (see the previous section on the new preference related to this).
Item Max Discount
In each item's inventory record, the Max Discount field can be used to limit the amount of discount applied to an item. This is especially useful when vendors place restrictions on discounts.

Employee Max Discount
The Employee Max Discount field can be used to limit the discounts granted by employees. By default, this field is set to 100, meaning employees can grant discounts up to 100 percent. If the maximum discount percentage is exceeded, a prompt is displayed. A manager or other override user can override the discount if necessary. Otherwise, clicking Apply Maximum will overwrite the entered discount percentage with the maximum discount percentage in the employee record.

employee max discount prompt

Discount Rounding
Prism includes a Discount Rounding Method preference to control how percentage discounts are rounded: Up, Down, or Normal (whichever is closest). This preference is especially useful for handling the rounding of decimal amounts (e.g. half-cent) when applying a discount percentage. The preference is found in Preferences & Settings > Transactions > Discounts. IMPORTANT: This preference is for rounding DISCOUNTS, not PRICES.

Option Description
Normal (Default) Round to the nearest multiple. Example: .27 rounds to .30, .22 rounds to .20.
Up Round up to the next higher multiple. Example: Both .27 and .22 round to .30.
Down Round down to the previous lower multiple. Example: Both .27 and .22 round to .20.


Example
Here is an example of how this preference can be used to apply fine-grained control to the rounding of discounts, especially when dealing with "half-cent" amounts.

  Price Discount Calc. Disc Rounded Disc Final Price
Round Up 39.99 50% 19.995 20.00 19.99
Round Down 39.99 50% 19.995 19.99 20.00


 Issues with Rounding Discounts
When rounding discounts, the result will sometimes not be what you expect. In other words, when rounding down, the price will go up, and when rounding up, the price will actually go down. Let's look at two examples to illustrate the point.

  • Example 1: An item's original price is $1.00 and you are set to round discounts DOWN. You give it a 10.6% discount. This results in a discount amount of $0.106 and price of $0.894. After rounding, you end up with a discount amount $0.10 and price $.90. As you can see, when the discount amount was rounded DOWN, the price ended up looking like it was rounded UP.
  • Example 2: A similar inversion happens when you deal with half a cent when using NORMAL rounding method (to the nearest value). Rounding a discount amount of 0.005 will be rounded UP, but the price will look like it's rounded DOWN. For example, let's take a $1.00 item and give it 10.5% discount. This translates to a $0.105 discount amount and $0.895 price. Rounding the discount using the NORMAL method will round the discount amount to $0.11, so the price becomes $0.89. As you can see, the price went DOWN, not UP.

Accumulated Discounts
The Accumulated Discounts feature enables retailers to apply multiple discounts to an item, with each discount affecting the already discounted price. Example:  A 20% discount followed by a 10% discount, results in a 28.01% accumulated discount.
Basic Steps for Accumulated Discounts

  1. Define a Max Accumulated Disc % for individual items in RP 9 Inventory, as needed.
  2. Configure RP Prism Permissions related to discounts.
  3. Enable accumulated discounts in RP Prism Preferences.
  4. Create transactions and add discounts as needed.
  5. Use the Show Discounts button to view (or remove) discounts.

Preferences for Accumulated Discounts
Accumulated discounts must be enabled in preferences. Separate preferences control accumulated discounts for manual discounts (transaction-level and/or item-level) and spread discounts (when a transaction discount is spread across the items/quantities). To enable accumulated discounts, navigate to Preferences & Settings > Transactions > Discounts.

Preference Description
Accumulate Manual Discounts When enabled, manual discounts are accumulated. When disabled, entering a manual discount replaces the existing manual discount. Note: Price Level and Customer discounts always accumulate, regardless of the Accumulate Manual Discounts preference setting
Accumulate Spread Discounts When enabled, spread discounts are accumulated. When disabled, spreading a discount replaces the existing spread discount, if one exists.


Accumulate Spread Discounts
When a user applies a transaction level discount, the user can spread the discount amount. Spreading a discount distributes the discount amount among the items and quantities on the transaction. To accumulate spread discounts, first enable the feature in Prism Preferences & Settings > Transactions > Discounts. If a Transaction Level Discount is spread, then the discounts are applied to the item(s), reducing the item price. Note: An additional preference option can be set to automatically spread discounts.

  1. On a transaction in progress, tap or click the Transaction Details button.    
  2. Click the Discounts tab.    
  3. Enter a discount value. You can enter an amount or a percentage. To enter a percentage, enter the value and then tap the Percent% button.    
  4. Click the Apply button.    
  5. Click the Spread button.    
  6. Add and spread additional transaction discounts in the same manner. Click the OK button to exit Transaction Details.    
  7. To view details for the spread discounts, select an item and then tap or click the Item Details button.    
  8. The Discounts tab is displayed by default. Click the Show Discount button.    
  9. Details for each of the spread transaction discounts are displayed. Click Cancel to exit the discounts dialog. Click OK to exit Item Details.