Prism Administration Console Guide
Global Preferences > Sublocations
The use of sublocations is enabled per subsidiary. No permission other than access to Admin Console is required to enable the Sublocation feature, so care should be taken when assigning access to Admin Console. Enable Sublocations and define the codes at the point of authority (POA).
1. Navigate to Admin Console > Global Preferences > Sublocations
2. Select a Subsidiary from the dropdown.
3. Click the Enable Sublocations checkbox. A prompt asks if you want to enable Sublocations for each store in the current Subsidiary. Click Yes to continue. If you click No, it cancels the enabling of Sublocations.
Configure Sublocation Segments
After enabling sublocations, a panel is displayed for defining the number and length of segments.
The number of segments will depend on the number of levels in the sublocation hierarchy. Each segment identifies one level in the hierarchy. An aisle-shelf-bin setup in a warehouse would use three segments. A retailer using logical sublocations (e.g., "out on loan") would require only one segment. If the Required checkbox is selected for a Sublocation Code segment, when a user is creating a new sublocation, an entry is required for that segment. If the Required checkbox is cleared, the user does not have to enter information for that segment when creating a new sublocation.
The number of characters for each segment should be no more than is necessary for tracking purposes. The Sublocation Code is a concatenation of all the sublocation's segments. Each sub location code can be a maximum of 20 characters, meaning you can have a maximum of 20 segments if each segment is one character, or if you have one segment, that one segment can be up to 20 characters long.
In a standard aisle-rack-bin arrangement, each segment could consist of a one-character value such that sub location 12B would be the sub location code for aisle 1 shelf 2 bin B. If you are utilizing a standard aisle-shelf-bin model and enter 1 in the Segment character column for each column, then you will be restricted to a maximum of nine aisles, nine shelves, and nine bins. If a sub location has more than nine aisles, shelves, or bins, you would want to enter "2" in the appropriate Segment character space so that a numbering scheme of 01, 02, 03 …10, 11, etc. could be used.
Global Preferences > Sublocations
| Preference | Description |
|---|---|
| Enable Sublocations | This checkbox enables the use of sublocations. When enabled, the sublocation UI is made accessible. When disabled, the sublocation UI is inaccessible. Disabling this preference must prompt the user to confirm. All sublocation quantities will be adjusted to the Primary sublocation. |
| Number of Segments | This preference defines the number of segments in the sublocation code. The range is one to six segments. The default is one segment. These 6 segments should always exist in data, where this preference controls how many are displayed |
| Segment 1 Characters | This preference defines the number of characters for segment 1 of the sublocation code. These 6 characters should always exist in data, where this preference controls how many are displayed. This setting, for segment 1, will always be displayed |
| Segment 2 Characters | This preference defines the number of characters for segment 2 of the sublocation code. These 6 characters should always exist in data, where this preference controls how many are displayed. This setting, for segment 2, will only be displayed if segment 2 is enabled |
| Segment 3 Characters | This preference defines the number of characters for segment 3 of the sublocation code. These 6 characters should always exist in data, where this preference controls how many are displayed. This setting, for segment 3, will only be displayed if segment 2 is enabled |
| Segment 4 Characters | This preference defines the number of characters for segment 4 of the sublocation code. These 6 characters should always exist in data, where this preference controls how many are displayed. This setting, for segment 4, will only be displayed if segment 3 is enabled |
| Segment 5 Characters | This preference defines the number of characters for segment 5 of the sublocation code. These 6 characters should always exist in data, where this preference controls how many are displayed. This setting, for segment 5, will only be displayed if segment 2 is enabled |
| Segment 6 Characters | This preference defines the number of characters for segment 6 of the sublocation code. These 6 characters should always exist in data, where this preference controls how many are displayed. This setting, for segment 6, will only be displayed if segment 2 is enabled |