Updated: November 20, 2023 1:35pm

Node Preferences - Purchasing - Vouchers

The following preferences enable you to customize the workflow on vouchers.

Preference Description
After voucher is updated, go to ... This preference determines the screen that is displayed after a user updates a voucher.
New Voucher: If selected, a new voucher form is displayed, ready for editing.
Former Voucher: If selected, the list of vouchers is displayed.
Enable vendor invoices If enabled, vendor invoices are used with vouchers. To work with vendor invoices, users must have the required security permissions.
If disabled (default), the vendor invoice area is disabled and users cannot enter vendor invoice information on vouchers.
Require all specified packages for receiving With this preference enabled the all listed packages for an ASN will need to be received before a voucher can be generated. The security preference "Vouchers - Allow Missing Packages" allows a user to circumvent this preference, if necessary. Default = Disabled
Copy received quantity from original quantity on ASN voucher  If this option is selected, when a voucher is generated from an ASN, the Qty Rcvd on the voucher is populated from the Original Qty field on the ASN. If this option is not selected, when listing PO items on the ASN, the Order Qty is copied to the Doc Qty field, but the Rcvd Qty field must be entered manually. The Original Qty on an ASN is the item quantity that was listed when the ASN was first created. If the ASN references a PO, the PO Qty is copied to the Orig Qty field. The Qty Rcvd is the quantity that is actually going to be received, and this value can be edited after initial creation of the ASN. The Original Qty field cannot be edited; it remains the same even if you change the Qty Rcvd. Default = Enabled
Allow voucher to update Inventory prices

This preference, when enabled, will add a "Price" column to the voucher item grid. By default, this Price column will display the Price for the currently active Price Level. To update inventory prices, the user can edit the Price field. When the voucher is updated, if any Voucher Prices have been changed, a prompt is displayed to the user:
Update Inventory Prices?
Yes - Updates the voucher and generates price adjustment memos.
No - Updates the voucher without generating price adjustment memos (therefore, no price change).
Default = Disabled.
Note: If the preference is enabled, users must also have the permission: Vouchers > Change Price

Allow negative quantities on vouchers If selected, users can enter a negative Doc Qty for items on vouchers. This is typically used when returning items to a vendor using a receiving voucher.
Default = Disabled
Require receive voucher to reference PO  If enabled, receiving vouchers must include a PO#. Default = Disabled
Require return voucher to reference PO If selected, return vouchers must include a PO#.
Limit Voucher against PO to only items on PO If enabled, a PO cannot be saved if it has items that that belong to a different vendor than the vendor in the PO header. Note: When this preference is enabled, you cannot exceed the PO order quantities, when a PO is referenced. Default = Disabled
Consolidate Like Items on ASNs and Vouchers (added in Prism 2.2) If Consolidate Like Items on ASNs and Vouchers is enabled, line items with the same UPC will be consolidated when added to an ASN or Voucher. If Consolidate Like Items on ASNs and Vouchers is disabled, item quantities will not be consolidated. This means that the same item will be listed multiple times if it was scanned multiple times on the original document. Default = Enabled
Update Order Cost when Making Vouchers (added in Prism 2.2) When the preference is enabled, the Voucher Cost will update the Order Cost of the item. When disabled, Voucher Cost will not update Order Cost. Disabling the preference enables retailers to prevent updates to Order Cost. Default = Enabled

Purchasing - Voucher preferences:

voucher preferences