Prism Program Capacities
The following alphabetical list indicates the maximums allowed for various files, documents, and settings in Prism. In the current version of Prism, many of the program capacities from RIL (or RP9) carry over to Prism; however, there are some differences. The following table lists RIL and Prism capacities for some data types side-by-side for easy comparison.
|
Setting |
RIL (or RP9) Capacity |
Prism Capacity |
|
Carrier Name (Shipping Method) |
15 characters |
15 characters |
|
Cash drawer |
Two total; one per employee |
Two total; one per employee |
|
Commission Codes |
unlimited |
(not available for definition in Prism) |
|
Commission Types |
26 (A-Z) |
(not available for definition in Prism) |
|
Controllers |
99,999 |
1 to 32,767 |
|
Credit card ranges |
unlimited |
(not available for definition in Prism) |
|
Credit card types |
unlimited |
(not available for definition in Prism) |
|
Currencies per receipt |
unlimited |
unlimited |
|
Currencies: Predefined exchange rate |
unlimited |
unlimited |
|
Currency Names max length |
15 characters |
30 characters |
|
Customers |
unlimited |
unlimited |
|
Customer IDs |
From 1 to 999,999,999 |
From 1 to 999,999,999 |
|
Customers: Auxiliary Fields |
12 (Aux 1 to Aux 12) |
12 (Aux 1 to Aux 12) |
|
Customers: Notes |
256 |
Unlimited (Only the first 256 characters will display when replicated to RP 9) |
|
Customers: User-defined fields |
Customer UDF 3 - UDF 8 |
Date UDF 1 - Date UDF 2 |
|
Departments |
unlimited |
unlimited |
|
Department Codes (maximum length) |
9 |
9 |
|
Discount Types |
unlimited |
8 |
|
Discount reasons |
6 characters |
30 characters (Only the first 6 characters will display when replicated to RP 9) |
|
Return reasons |
6 characters |
30 characters (Only the first 6 characters will display when replicated to RP 9) |
|
Void reasons |
6 characters |
30 characters (Only the first 6 characters will display when replicated to RP 9) |
|
Document Designs (created via Document Designer) |
unlimited |
unlimited |
|
Employees |
unlimited |
unlimited |
|
Employee Groups |
unlimited |
unlimited |
| Employee UDF fields | Date UDF 1 - Date UDF 2 Text UDF 1 - Text UDF 18 Long Text UDF 1 - Long Text UDF 2 |
|
|
Fee Types |
8 Fee Types (plus Shipping) |
8 Fee Types (plus Shipping) |
|
Fee Types max length |
8 |
8 |
|
Inventory |
unlimited |
unlimited |
|
Inventory: Description Fields |
4 |
4 |
|
Inventory: Description fields max length |
30 |
30 |
|
Inventory Style Grids |
30 columns by 30 cells (900 cells) |
30 columns by 30 cells (900 cells) |
|
Inventory: User-defined fields |
1 UDF Date field |
Date UDF 1 - Date UDF 2 |
|
Inventory: User-defined field entries |
unlimited |
unlimited |
|
Layouts: Screen Layouts |
unlimited |
unlimited |
|
Layouts: Layout Pages |
unlimited |
Layouts work differently in Prism than in RP 9. Prism comes with four available layouts. Users can edit the .html files to customize layouts. |
|
Memos |
unlimited |
unlimited |
|
Memos: Adjustment Memos |
unlimited |
unlimited |
|
Memos: Comment Fields |
unlimited |
[Memo Comments are not replicated between Retail Pro 9 and Prism.] Unlimited |
|
Memos: Length of Comment Fields |
60 characters |
60 characters |
|
Memos: Held at one time |
unlimited |
unlimited |
|
Memos: Items per memo |
5,000 |
5,000 |
|
Memos: Numbers |
1-9,999,999,999 |
1-9,999,999,999 |
|
Passwords: Length |
30 characters |
28 characters |
|
Price Manager Markdowns |
unlimited |
unlimited |
|
Purchase Orders (POs) |
unlimited |
unlimited |
|
PO: Items per PO |
500 (unless preference increasing document limit to 5000 items is set) |
8000 |
|
PO Instructions |
5 lines, 60 characters per line |
[PO Instructions are not replicated between Retail Pro 9 and Prism] 5 lines, 60 characters per line |
|
PO: Numbers |
1-9,999,999,999 |
1-9,999,999,999 |
|
POS Flags |
3 POS Flags Unlimited field entries per flag |
3 POS Flags Unlimited field entries per flag |
|
Price Levels |
240 |
240 |
|
Quantity Pricing |
Number of quantity price ranges equals the number of price levels defined in Retail Pro |
Number of quantity price ranges equals the number of price levels defined in Retail Pro |
|
Receipts |
unlimited |
unlimited |
|
Receipts: Held at one time |
unlimited |
unlimited |
|
Receipts: Items per receipt |
5,000 |
5,000 |
|
Receipts: Numbers |
1-9,999,999,999 |
1-9,999,999,999 |
|
Receipts: Charge terms |
unlimited |
|
|
Receipts: Cash tenders |
1 |
1 |
|
Receipts: Checks per receipt |
unlimited |
unlimited |
|
Receipts: Charge transactions per receipt. |
1 |
|
|
Receipts: COD per receipt |
1 |
1 |
|
Receipts: Credit Cards per receipt |
unlimited |
unlimited |
|
Receipts: Currencies per receipt |
unlimited |
Unlimited (Note: Each currency used must already have an exchange rate defined) |
|
Receipts: Debit cards per receipt. |
unlimited |
unlimited |
|
Receipts: Deposits per receipt |
unlimited |
unlimited |
|
Receipts: Gift certificates per receipt |
unlimited |
unlimited |
|
Receipts: Payments per receipt |
3 |
unlimited |
|
Receipts: Store credit transactions per receipt |
unlimited |
unlimited |
|
Receipts: Comments |
2 |
2 POS Comments are replicated between RP 9 and Prism. Prism transactions have Comment 1 and Comment 2 fields. You can select a predefined comment (replicated from RP 9) or type a freeform comment on the receipt form. |
|
Receipt: Comment max length |
60 characters |
60 characters |
|
Regions |
unlimited |
(future release) |
|
Reports: Pre-defined |
130 |
[Reporting is handled via the Krunch Reports application] |
|
Reports: User-defined |
unlimited |
[Reporting is handled via the Krunch Reports application] |
| Sequence Numbers | 1) TO = 8 2) PO = 20 3) Voucher = 10 4) ASN = 10 5) Adjustment = 10 6) Sale No = 10 7) Return No = 10 8) Sales Order No = 10 9) Send Sale No = 10 10) EFT Invoice No = 10 11) Disbursement No = 10 12) Z-Out No = 19 13) UPC = 18 |
|
|
Shifts |
unlimited |
(future release) |
|
Shipping Numbers (ASNs): Numbers |
1-9,999,999,999 |
1-9,999,999,999 |
| Shipping Package numbers | 1-9,999,999,999 | |
|
Slips |
1-9,999,999,999 |
1-9,999,999,999 |
|
Slips: Comment fields |
unlimited |
[Slip Comments are not replicated between Retail Pro 9 and Prism] unlimited |
|
Slips: Length of Comment Fields |
60 characters |
60 characters |
|
Slips: Held at one time |
unlimited |
unlimited |
|
Slips: Items per Slip |
5,000 |
5,000 |
|
Slips: Numbers |
1-9,999,999,999 |
1-9,999,999,999 |
|
Sales Orders (SOs) |
unlimited |
unlimited |
|
SOs: Length of Comment fields |
60 characters |
60 characters |
|
SOs: Predefined Comments |
unlimited |
Predefined SO comments from RP 9 are not replicated to Prism. On Prism transactions, there are two comment fields (Comment 1 and Comment 2). You can select a predefined POS comment or type a freeform comment. |
|
SOs: Deposits per SO |
unlimited |
unlimited |
|
SOs: Instructions |
unlimited lines, 50 characters per line |
N/A |
|
SOs: Items per SO |
5000 (preference switch required to boost from 500 to 5000 items per document) |
5000 |
|
SOs: Numbers |
1-9,999,999,999 |
1-9,999,999,999 |
|
SOs: Shipping Methods |
unlimited |
Shipping methods are defined in RP 9 and are replicated to Prism during initialization. |
|
Stations (point of Sale) |
26 per store |
N/A |
|
Stores |
240 per sub (0-239)
|
Prism supports 987 stores per subsidiary. Some store numbers are reserved. Note: Data replication best practices call for a limit of 50 stores per server. |
|
Store Names |
40characters |
40 characters |
|
Subsidiaries |
999 |
999 |
|
Tax Designs |
unlimited |
unlimited |
|
Tax Areas |
unlimited |
[Tax Areas are defined in V9, replicated to Prism and are read-only in Prism] unlimited |
|
Tax Codes |
unlimited |
[Tax Codes are defined in V9, replicated to Prism and are read-only in Prism] unlimited |
|
Tills |
One for each employee |
# of total tills: Unlimited # tills per employee: One |
|
Transfer Orders (TOs) |
unlimited |
unlimited |
|
TOs: Items per TO |
5,000 (preference switch required to boost limit from 500 to 5,000 items per document) |
5,000 |
|
TOs: Numbers |
1-9,999,999,999 |
1-9,999,999,999 |
|
UPC: Field Length |
18 digits |
18 digits |
|
Vendors |
unlimited |
unlimited |
|
Vendor code - length |
6 |
6 |
| Vendor Invoice Name | 15 characters | |
|
Vendors: Notes (capacity) |
256 characters |
256 characters |
|
Vendors: User-defined fields |
8 (2 date fields and 6 text fields) |
Date UDF 1 - Date UDF 2 |
|
Vendors: User-defined text field entries |
At least 255 field entries per field |
At least 255 field entries per field |
|
Vouchers |
unlimited |
unlimited |
|
Vouchers: Comment field length |
60 |
60 |
|
Vouchers: Comment fields |
30 |
[Voucher Comment fields are not replicated between RP 9 and Prism] Unlimited |
|
Vouchers: Held at one time |
unlimited |
unlimited |
|
Vouchers: Items per voucher |
5,000 (preference switch required to boost from 500 to 5000 items per document) |
5,000 |
|
Vouchers: Numbers |
1-9,999,999,999 |
1-9,999,999,999 |
|
Workstations |
99 per station (numbering sequence is 1-99) |
Unlimited Workstations work differently in Prism than in RP 9. (Any browser connecting to the Prism server is a workstation) |