Deactivate/Activate Records

You can deactivate/activate the following record types:

• Inventory items
• Vendors
• Departments
• Customers
• PI Sheets
• Vendor Invoices

Inactive records are still in the database and can be reactivated at a later time. If a record has no child records associated with it, and you select to deactivate the record, you have the option of deleting the record permanently. 

To deactivate (and optionally delete) a record:
Search for and select the desired record(s) in the Search Results pane.  Click the Deactivate button.  If presented with the option of deleting the record, select Yes to delete permanently or No to leave the record in the database in an inactive state.    

To reactivate a record:
Select or display the record that you want to activate. Click the Activate button. 

Deactivate/Activate Multiple Records
(Prism 2.2.1 and later) You can activate/deactivate multiple records with one button click, if all records are in the same state (active/inactive). Click the checkmark to select each record to be activated/deactivated and then click the Activate or Deactivate button.

Deactivating/Activating Vendor Invoices
The user interface for vendor invoice is different from the other record types. If the vendor invoice feature is enabled and there are invoices, you can select the desired invoice and click Deactivate or Activate as needed.
Sample Vendor Invoice UI in Prism 2.2.1: