Updated: November 10, 2020 2:51pm

Chapter 19. Purchase Orders


When merchants need to restock or add new merchandise, they create and send documents called purchase orders (POs) to vendors.  A PO typically includes the following information:

  • Vendor
  • Order, shipping, and cancel dates
  • Special shipping instructions if necessary
  • A list of the items to be ordered and information about those items, including description, price, cost, and the quantity ordered
  • The total cost of the order, including discounts, fees, and taxes

The merchandise ordered on a PO is added into inventory when the merchandise has been received on a voucher referencing that PO.  When a PO has been filled or cancelled, it should be deleted.  The permanent record of the items purchased is provided by receiving vouchers.
When creating a purchase order (or voucher), the user must enter a Vendor Code (the unique code that identifies the vendor). When creating a voucher, the user can enter a PO # and bring the items/quantities from the PO to the voucher, updating the PO Fill Status. Before creating purchase orders, make sure you configure related RP Prism permissions and preferences.