Chapter 19. Purchase Orders
When merchants need to restock or add new merchandise, they create and send documents called purchase orders (POs) to vendors. A PO typically includes the following information:
- Order, shipping, and cancel dates
- Special shipping instructions if necessary
- A list of the items to be ordered and information about those items, including description, price, cost, and the quantity ordered
- The total cost of the order, including discounts, fees, and taxes
The merchandise ordered on a PO is added into inventory when the merchandise has been received on a voucher referencing that PO. When a PO has been filled or cancelled, it should be deleted. The permanent record of the items purchased is provided by receiving vouchers.
When creating a purchase order (or voucher), the user must enter a Vendor Code (the unique code that identifies the vendor). When creating a voucher, the user can enter a PO # and bring the items/quantities from the PO to the voucher, updating the PO Fill Status. Before creating purchase orders, make sure you configure related RP Prism permissions and preferences.