Updated: November 30, 2021 7:27am

Prism Program Capacities

The following alphabetical list indicates the maximums allowed for various files, documents, and settings in Prism. In the current version of Prism, many of the program capacities from RIL (or RP9) carry over to Prism; however, there are some differences. The following table lists the RIL and Prism capacities side-by-side for easy comparison. (Note: This topic is under construction; check back later for an update)

Setting

RIL (or RP9) Capacity

Prism Capacity

Carrier Name (Shipping Method)

15 characters

15 characters

Cash drawer

Two total; one per employee

Two total; one per employee

Commission Codes

unlimited

(not available for definition in Prism)

Commission Types

26 (A-Z)

(not available for definition in Prism)

Controllers

99,999

1 to 32,767
This represents the highest number that can be used.

Credit card ranges

unlimited

(not available for definition in Prism)

Credit card types

unlimited

(not available for definition in Prism)

Currencies per receipt

unlimited

unlimited

Currencies: Predefined exchange rate

unlimited

unlimited

Currency Names max length

15 characters

30 characters

Customers

unlimited

unlimited

Customer IDs

From 1 to 999,999,999

From 1 to 999,999,999

Customers: Auxiliary Fields

12 (Aux 1 to Aux 12)

12 (Aux 1 to Aux 12)

Customers: Notes

256

Unlimited

(Only the first 256 characters will display when replicated to RP 9)

Customers: User-defined fields

Customer UDF 3 - UDF 8

Customer Aux 1 - Aux 12

Customer UDF 3 - UDF 8

Customer Aux 1 - Aux 12

Departments

unlimited

unlimited

Department Codes (maximum length)

9

9

Discount Types

unlimited

8

Discount reasons

6 characters

30 characters

(Only the first 6 characters will display when replicated to RP 9)

Return reasons

6 characters

30 characters

(Only the first 6 characters will display when replicated to RP 9)

Void reasons

6 characters

30 characters

(Only the first 6 characters will display when replicated to RP 9)

Document Designs (created via Document Designer)

unlimited

unlimited

Employees

unlimited

unlimited

Employee Groups

unlimited

unlimited

Fee Types

8 Fee Types (plus Shipping)

8 Fee Types (plus Shipping)

Fee Types max length

8

8

Inventory

unlimited

unlimited

Inventory: Description Fields

4

4

Inventory: Description fields max length

30

30

Inventory Style Grids

30 columns by 30 cells (900 cells)

30 columns by 30 cells (900 cells)

Inventory: User-defined fields

1 UDF Date field

5 UDF Text fields

8 Auxiliary Text fields

1 UDF Date field

5 UDF Text fields

8 Auxiliary Text fields

Inventory: User-defined field entries

unlimited

unlimited

Layouts: Screen Layouts

unlimited

unlimited

Layouts: Layout Pages

unlimited

Layouts work differently in Prism than in RP 9. Prism comes with four available layouts. Users can edit the .html files to customize layouts.

Memos

unlimited

unlimited

Memos: Adjustment Memos

unlimited

unlimited

Memos: Comment Fields

unlimited

[Memo Comments are not replicated between Retail Pro 9 and Prism.]

Unlimited

Memos: Length of Comment Fields

60 characters

60 characters

Memos: Held at one time

unlimited

unlimited

Memos: Items per memo

5,000

5,000

Memos: Numbers

1-9,999,999,999

1-9,999,999,999

Passwords: Length

30 characters

28 characters

Price Manager Markdowns

unlimited

unlimited

Purchase Orders (POs)

unlimited

unlimited

PO: Items per PO

500 (unless preference increasing document limit to 5000 items is set)

8000

PO Instructions

5 lines, 60 characters per line

[PO Instructions are not replicated between Retail Pro 9 and Prism]

5 lines, 60 characters per line

PO: Numbers

1-9,999,999,999
alphanumeric is OK

1-9,999,999,999
alphanumeric is OK

POS Flags

3 POS Flags

Unlimited field entries per flag

3 POS Flags

Unlimited field entries per flag

Price Levels

240

240

Quantity Pricing

Number of quantity price ranges equals the number of price levels defined in Retail Pro

Number of quantity price ranges equals the number of price levels defined in Retail Pro

Receipts

unlimited

unlimited

Receipts: Held at one time

unlimited

unlimited

Receipts: Items per receipt

5,000

5,000

Receipts: Numbers

1-9,999,999,999

1-9,999,999,999

Receipts: Charge terms

unlimited

 

Receipts: Cash tenders

1

1

Receipts: Checks per receipt

unlimited

unlimited

Receipts: Charge transactions per receipt.

1

 

Receipts: COD per receipt

1

1

Receipts: Credit Cards per receipt

unlimited

unlimited

Receipts: Currencies per receipt

unlimited

Unlimited (Note: Each currency used must already have an exchange rate defined)

Receipts: Debit cards per receipt.

unlimited

unlimited

Receipts: Deposits per receipt

unlimited

unlimited

Receipts: Gift certificates per receipt

unlimited

unlimited

Receipts: Payments per receipt

3

unlimited

Receipts: Store credit transactions per receipt

unlimited

unlimited

Receipts: Comments

2

2

POS Comments are replicated between RP 9 and Prism.

Prism transactions have Comment 1 and Comment 2 fields. You can select a predefined comment (replicated from RP 9) or type a freeform comment on the receipt form.

Receipt: Comment max length

60 characters

60 characters

Regions

unlimited

(future release)

Reports: Pre-defined

130

[Reporting is handled via the Krunch Reports application]

Reports: User-defined

unlimited

[Reporting is handled via the Krunch Reports application]

Sequence Numbers   1) TO = 8
2) PO = 20
3) Voucher = 10
4) ASN = 10
5) Adjustment = 10
6) Sale No = 10
7) Return No = 10
8) Sales Order No = 10
9) Send Sale No = 10
10) EFT Invoice No = 10
11) Disbursement No = 10
12) Z-Out No = 19
13) UPC = 18

Shifts

unlimited

(future release)

Shipping Numbers (ASNs): Numbers

1-9,999,999,999

1-9,999,999,999

Shipping Package numbers   1-9,999,999,999

Slips

1-9,999,999,999

1-9,999,999,999

Slips: Comment fields

unlimited

[Slip Comments are not replicated between Retail Pro 9 and Prism]

unlimited

Slips: Length of Comment Fields

60 characters

60 characters

Slips: Held at one time

unlimited

unlimited

Slips: Items per Slip

5,000

5,000

Slips: Numbers

1-9,999,999,999

1-9,999,999,999

Sales Orders (SOs)

unlimited

unlimited

SOs: Length of Comment fields

60 characters

60 characters

SOs: Predefined Comments

unlimited

Predefined SO comments from RP 9 are not replicated to Prism.

On Prism transactions, there are two comment fields (Comment 1 and Comment 2). You can select a predefined POS comment or type a freeform comment.

SOs: Deposits per SO

unlimited

unlimited

SOs: Instructions

unlimited lines, 50 characters per line

N/A

SOs: Items per SO

5000 (preference switch required to boost from 500 to 5000 items per document)

5000

SOs: Numbers

1-9,999,999,999

1-9,999,999,999

SOs: Shipping Methods

unlimited

Shipping methods are defined in RP 9 and are replicated to Prism during initialization.

Stations (point of Sale)

26 per store

N/A

Stores

240 per sub (0-239)

 

Prism supports 987 stores per subsidiary. Some store numbers are reserved.
Str#0-249    available
Str#250-259    reserved
Str#260-996    available
Str#997-999    reserved

Note: Data replication best practices call for a limit of 50 stores per server.

Store Names

40characters

40 characters

Subsidiaries

999

999

Tax Designs

unlimited

unlimited

Tax Areas

unlimited

[Tax Areas are defined in V9, replicated to Prism and are read-only in Prism]

unlimited

Tax Codes

unlimited

[Tax Codes are defined in V9, replicated to Prism and are read-only in Prism]

unlimited

Tills

One for each employee

# of total tills: Unlimited

# tills per employee: One

Transfer Orders (TOs)

unlimited

unlimited

TOs: Items per TO

5,000 (preference switch required to boost limit from 500 to 5,000 items per document)

5,000

TOs: Numbers

1-9,999,999,999
alphanumeric is OK

1-9,999,999,999
alphanumeric is OK

UPC: Field Length

18 digits

18 digits

Vendors

unlimited

unlimited

Vendor code - length

6

6

Vendor Invoice Name   15 characters

Vendors: Notes (capacity)

256 characters

256 characters

Vendors: User-defined fields

8 (2 date fields and 6 text fields)

8 (2 date fields and 6 text fields)

Vendors: User-defined text field entries

At least 255 field entries per field

At least 255 field entries per field

Vouchers

unlimited

unlimited

Vouchers: Comment field length

60

60

Vouchers: Comment fields

30

[Voucher Comment fields are not replicated between RP 9 and Prism]

Unlimited

Vouchers: Held at one time

unlimited

unlimited

Vouchers: Items per voucher

5,000 (preference switch required to boost from 500 to 5000 items per document)

5,000

Vouchers: Numbers

1-9,999,999,999

1-9,999,999,999

Workstations

99 per station (numbering sequence is 1-99)

Unlimited

Workstations work differently in Prism than in RP 9. (Any browser connecting to the Prism server is a workstation)