Updated: October 18, 2019 1:05pm

Z-Out Close (Unstructured)

This section explains how to close a drawer when using unstructured reports. Unstructured reports do not require the entry of an opening amount. The key difference between structured and unstructured reports is that in structured mode, the user enters an open amount at the start of a shift and a close amount at the end of a shift. In unstructured mode, the user only enters a closing amount. If using structured reports, see the Z-Out (Structured) topic.

  1. On the POS home screen, click the X/Z-Out button.    
  2. Select Z-Out.    
  3. Define filter options.
    Z-Out unstructured report filter
  4. Touch or click the Next button.    
  5. Select a currency. Enter denominations counts OR a Total amount. If any currency will be left in the drawer, enter the Leave Amount for the currency.    
  6. (Optional) Enter an Open Amount.    
  7. Touch or click the Next button.    
  8. Verify any credit card receipts, checks, or other non-currency media in the drawer. Select the Matched checkbox for each non-currency item in the drawer. If you find a non-currency item that is not in the list, use the "Add New" button to add it.    
  9. Touch or click the Next button.    
  10. Click the Yes button to proceed with the reconciliation. If you need to go back and do a recount, touch or click the No button.    
  11. The system compares the amounts entered by the user with the system amounts and displays any Over/Short amounts.    
  12. Click the Preview button. Choose a Preview design and then click OK.  Click the Close button to close the preview.  Click the Finish button.    

Z-Out Filter Fields
Refer to the following table for information about Z-Out filter fields. When running Z-Out reports, the selections in these fields will determine the transactions included in the report.

Field Description
Start Date/End Date By default, the date range is from midnight of the current date to the current time. This has the effect of including all sales for the current date. To use a different Start Date, touch or click the Start Date button. On the displayed calendar, touch or click the button for the desired date. To adjust the start or end hour, touch or click the hour (e.g. "12") button and select the desired hour. Adjust the start/end minute in the same manner. Click Accept when finished.
Installation By default, "All" is selected and cannot be edited.
Store  By default, the store to which the current user's workstation is assigned is selected. If necessary, select a different store from the drop-down.
Workstation By default, the current user's workstation is entered.  If necessary, select a different workstation from the drop-down. If you clear the Workstation field, all workstations will be included.
Drawer By default, all Drawers will be included. If necessary, select a specific drawer (Drawer 1 or Drawer 2) from the drop-down.
Cashier  By default, the current logged-in user is entered. If necessary, select a different user from the drop-down. If you clear the Cashier field, all cashiers will be included.
Till By default, all Tills are included. If necessary, select a specific Till from the drop-down.

Open Amount and Leave Amount
The cash amount in the drawer at the start of a shift or day (usually an assortment of bills and coins for change-making) is the Open Amount and is typically set as store policy. When using unstructured reports, if the "Require Entry of Open/Close Amount" preference is enabled, users can enter an Open Amount on the Currency Count screen. The Open Amount is counted in the total. You can enter a Leave Amount - the amount of cash that will remain in the drawer for the start of the next shift or day. The Leave Amount is counted in the total.

Overlapping Z-Outs
When a user starts a new Z-Out report, RP Prism checks if there are any open Z-Out records with the same filter options and any overlap in the time period. If any such overlapping Z-Outs exist, an error message is displayed. Select Recount if you want to continue the current Z-Out process and overwrite the report that overlaps with the current report. If you click Recount, then the original Z-Out report will be marked as recounted and linked to the new report. The new report will be adjusted to include the start and end time range for both reports.
Alternatively, you can select Cancel, close the overlapping report and then use Z-Out Lookup to find the open report and finish it.
A third option is to select Cancel and modify report parameters.    In many cases, modifying the Start Date is the only change necessary so that the report doesn't overlap with another open report. Keep in mind that the other "open" report will still exist.