Updated: May 4, 2021 12:27pm


Styles enable you to group inventory items that possess similar characteristics, but vary in size, color, or some other attribute. In a style, each size and color combination is a separate item. For example, a sweater sold in four sizes and two colors would comprise a style of eight items.
Styles have the following characteristics:

  • A style can be made up of only one item if the item has a unique DCS Code, Vendor Code, and Description 1.
  • You can view members of a style as a group in Style View.
  • You can apply price and cost changes to all items in a style

Style Elements in Inventory UI

  •  Style Lookup/Item Lookup toggle button in Inventory. This button enables you to switch easily between working with style-level information and item-level information
  • Style Details screen for adding/editing styles
  • Style grid that can be pivoted to display key values for style members (e.g. OH Qty, Price, Cost, Margin).
  • Grid format preferences that enable users to customize style lookup
  • Functionality to create and edit grid scales

Using Description 1 or Description 2 for Style Definition
Each member of a style shares the same DCS Code, Vendor Code and either Description 1 or Description 2. These fields make up the style definition. Normally, Description 1 is used; however, some retailers prefer to use Description 2 (or both Description 1 and 2). You can set the Style Definition field in Admin Console > Preferences & Settings > Node Preferences > Merchandise > Inventory. When you enable the option in Node Preferences > Merchandise > Inventory, Prism automatically creates unique item style definitions using the entry in the selected Description field(s). You can assign Description 1, Description 2 or both as style definitions.

New Style
Navigate to Store Operations > Merchandise > Inventory > Style Lookup.

style list
Click the New button on the bottom menu.
Enter the DCS Code, Vendor Code , Description 1, Price and Cost.
new style
In the Scale field, select a scale from the drop-down.
new style scale
The Style Grid for the scale is displayed. Enter quantities in cells of the grid. Adjustment memos will be created for the quantities entered. If the items will be received into inventory via a receiving voucher, enter a zero for the quantity in the style grid.
style grid for new style
Click Save when finished.
When you add a new style, Prism checks if your entry matches an existing style in inventory. If it matches, a dialog box informs you that the style already exists and gives options to join this item to the style or to cancel. If the new item is part of an existing style, add it to that style.

Lookup a Style
Navigate to Store Operations > Merchandise > Inventory > Style Lookup.
Select a style lookup element and operator. Enter search criteria. Click Search.
style list

From the search results, select the desired style and click the Style Details button.
Edit the style, if needed. When finished, save the changes. Click Item Details to return to the item record.

style details with track changes button
Grid Scales
A grid scale is a user-defined array of sizes and attributes that you can use as a template when creating new styles. Each scale can be used for an unlimited number of styles.
For some merchandise, attributes vary from style to style, and from season to season. In this case you typically will not know what attributes you need until you order the items. As an alternative, you can define scales with sizes only. This gives you the flexibility to define specific attributes for each style while avoiding repeated manual entry of your commonly used sizes.
If you modify a scale by adding more sizes or attributes, Prism adds those sizes and attributes automatically to every style grid that was built using that scale. If you modify an individual style grid in the same manner, the original scale is not affected.
New Grid Scale
In the Style Details area, click the Scales button.
scales button menu

In the Scales dialog, click the Add button.
 scale with add button
Enter a name for the scale. Click OK.

new scale

A modal for entering details for the scale is displayed. To add sizes/attributes: Click the plus sign. A blank row is displayed. Type the attribute. Click the plus sign again to add another attribute.
Add Sizes in the same manner.
edit attribute and size

Click OK when finished.
Editing a Style
Find and select the item that you want to edit and then click the Edit button.
Make any necessary edits in the item fields.
Track changes to style grids
A checkbox labeled "Track changes" is included in the Inventory > Style View > Style Grids area. When the Track changes checkbox is selected, changes made in style grid cells are color-coded. If unchecked, all cells are shown without color-coding. This feature is especially useful for keeping track of which cells have been edited when working with styles with many sizes/attributes. The Track Changes checkbox is only editable when the user is in Style Details and in edit mode. The screenshot below shows the Track changes checkbox is selected and one of the cells has been edited, causing it to be highlighted in yellow.
track changes to style grid

Editing Attributes and Sizes
If necessary, you can edit the attributes and sizes of a style, including adding additional attributes/sizes.
In the Style Details screen, click Edit Attr/Size.
Edit the attributes and/or sizes as needed.
Click OK. Click Save.
Pivot the Style Grid
By default, style grids display sizes across the top row of the grid, and attributes in the first column of the grid. You can click the Pivot button to switch the layout and put attributes on the top row and sizes in the left column.
By default, the cells of the grid display OH Qty. You can select a different value from the drop-down (e.g. Price or Cost).
Grid pivot